July 13, 2023

The University Honors Program has an exciting opportunity to hire a graduate student assistant for Autumn 2023-Spring 2024. We would appreciate your assistance in spreading the word about this opportunity – this is an excellent chance for graduate students to work with higher education professionals from across campus in the daily operations of the Honors Program.  

A detailed position description can be found below and in the Handshake system under requisition number #8019946.

Title/Pay Classification: Graduate Staff Assistant 50% FTE

Appointment period:  9/16/23-6/15/24

Application open: July 13, 2023

Application deadline: July 27, 2023

Notifications will be sent by: August 24, 2023 

Salary: Salary and benefits (including tuition) are commensurate with academic standing per the labor contract and salary schedule that govern academic student employees.

Undergraduate Academic Affairs (UAA) shapes, advances, and stewards a world-class undergraduate academic experience for students at the University of Washington. Staff, faculty and students in UAA deepen and enrich the learning experience for all undergraduates, recognizing and supporting the unique learning path of each individual student and the commitment of each academic program to excellence in learning and teaching.

Within UAA, the University Honors Program is an innovative space and collaborative community engaged in rigorous interdisciplinary exploration. Students can pursue Honors as a general education track, as an in-depth program within their majors, or as a combination of the two. They may apply as new freshmen, at the end of their first year, or once they’ve selected a major. We prepare our students to ask and answer bold questions about the challenges facing our ever-changing world through participation in small classes with faculty from across campus and work across the university, and by challenging themselves and each other to take intellectual risks and commit to conscious global citizenship.

The University Honors Program has an outstanding opportunity for a graduate student for a 50% FTE Graduate Staff Assistant appointment, offering an opportunity to assist higher education professionals in the daily work of the Honors Program.

The primary responsibilities of the Honors Front Desk GSA include:

Reception & Administrative Support

  • Provide administrative/clerical support for the Honors Program, assist in daily operations (i.e. managing main email), and office organization.
  • General representation of the Program as the primary reception staff.
  • Update web pages, assemble weekly announcements and maintain an announcements blog.
  • Assist faculty and respond to basic course questions.
  • Assist with academic services projects, including responding to student inquiries and directing students to resources.
  • Assist in planning and implementation of meetings and events.
  • Assist staff with ongoing equity and inclusion efforts, including updating demographic information on the website, outreach and recruitment strategies and events.

Outreach & Admissions:

  • Represent the Honors Program at various campus outreach and recruitment events.
  • Support admissions processes, including: answer questions about applications and timelines, evaluate applications for freshman admissions, assist prospective students/families in gathering information.

Dates of Employment: September 16, 2023 – June 15, 2024.

Hours and Location: Approximately 20 hours per week in the Honors Program office, between 9:00 a.m. – 5:00 p.m. weekdays (exact dates/time TBD).


This is a 50% FTE academic student employee appointment and includes the standard tuition waiver and health benefits. Salary is commensurate with the appointee’s academic standing. For salary information, please click here. Please note that the salary schedule for the 2023-24 academic year is unlikely to be published until summer 2023.


  • Must be formally enrolled in a program in the UW Graduate School for at least 10 credits during each quarter.    
  • Working knowledge of Google Suite and Microsoft Office—Word, Excel, & Outlook.  
  • General knowledge/interest in student programs.      
  • Equally comfortable working as a team and autonomously.        
  • Demonstrated attention to organization and detail.
  • Demonstrated experience seeking information and following up to resolve questions.
  • Excellent written and oral communication skills.
  • Experience discreetly managing confidential personal data.
  • Sensitivity to complex diversity/multicultural/socioeconomic issues and educational backgrounds.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.


  • Previous participation or direct affiliation with the UW Honors Program or other undergraduate honors programs, demonstrating a practical understanding of the program’s mission and values;
  • Thorough knowledge of academic programs at colleges/universities and specifically at UW, including curricula, advising, and admissions requirements.

Application Instructions:

Applications must be submitted via the UW Honors Program’s application form, found here


No additional materials will be accepted or considered and no alternative methods of application will be accepted. Applications will be reviewed and interviews will be scheduled as soon as possible.

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, and/or others.

To request disability accommodation in the application process, contact the Disability Services Office at 206.543.6450 / 206.543.6452 (tty) or dso@uw.edu.


This position is supervised by Liv Thomas, Program Manager

Condition of Employment:

This job classification is governed by a negotiated labor contract and is subject to union shop provisions. For more information about union shop provisions, please visit Labor Relations.

Under state law and University of Washington (UW) policy, final candidates for certain types of student employment are required to complete a sexual misconduct declaration prior to an official offer of employment and candidates may not be hired without a completed declaration. This applies to all academic student employees covered by the UAW collective bargaining agreement and any prospective student employee hired into a graduate student job profile.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.