April 9, 2025

The Office of Undergraduate Research is seeking volunteers and moderators for this year’s UW Undergraduate Research Symposium on Friday, May 16, 2025 (but opportunities exist before this date too!). Our volunteers are critical to the success of the Symposium and as such we thank you for sharing this opportunity with others and your potential participation.  

This year’s event will take place in-person, and there are a variety of volunteer opportunities available.  Brief descriptions of volunteer roles are available on the volunteer webpage (below). We welcome you to sign up for as many as you wish, as long as times do not overlap. 

Volunteer roles include: 

Pre-Event Prep // Wednesday, May 14 & Thursday, May 15, 2025 

  • Pre-registration 
  • Pre-event Set Up
  • Material Preparation

Day of Event // Friday, May 16, 2025 

  • General Assistants (poster/room setup, signage, greeters, traffic directors, engaging with poster presenters, poster handling, etc.)
  • Oral Presentation Session Assistants 
  • Performing Arts & Visual Arts and Design Session Assistants 
  • Tear Down 

VOLUNTEER SIGN-UP HERE 

We are also Seeking Faculty Moderators!  

Open to UW faculty only; An opportunity to support oral presentations, where students have 10 minutes to present and features 2 minutes for Q&A. 

Prep // by May 4, 2025 

  • Read approximately 6-7 student abstracts (limit of 300 words/abstract) and provide a title and presentation order for your session.

Day of Event // Friday, May 16, 2025 (3 Sessions Available!) 

  • Welcome guests to the session, introduce the presenter, and facilitate the Q&A.
  • Will be supported by a session assistant volunteer. They can guide individuals, support technology, and more.

If you are a faculty interested in moderating, please reach out to UndergradResearch@uw.edu directly 

We thank you for helping to make this event possible for our 1,000+ undergraduate student presenters.  

Sincerely, 

Undergraduate Research Symposium Team 

Office of Undergraduate Research
Center for Experiential Learning and Diversity | Undergraduate Academic Affairs
University of Washington
Box 352803 | 171 Mary Gates Hall
PH: 206.543.4282 | FAX: 206.616.4389
www.uw.edu/undergradresearch/